What Are Managed Print Services?

Managed Print Services (MPS) help businesses take control of their printing environment through a single managed solution.

Rather than purchasing printers, consumables and maintenance separately, businesses receive a complete service that can include equipment, servicing, toner supplies and ongoing support.

Managed Print Services are designed to reduce costs, improve efficiency and minimise the administrative burden associated with managing office printing.

How Do Managed Print Services Work?

A Managed Print Service provider assesses your current printing environment and recommends a tailored solution based on your business requirements.

The service may include:

The provider then manages the printing infrastructure on your behalf, allowing your team to focus on day-to-day business operations.

Benefits of Managed Print Services

Reduce Printing Costs

Many businesses spend more on printing than they realise.

Managed Print Services reduce costs by:
• Eliminating unnecessary printing
• Improving device efficiency
• Consolidating equipment
• Reducing waste
• Controlling consumable usage

Improve Productivity

Employees spend less time dealing with printer issues, ordering supplies and managing equipment.

Benefits include:
• Fewer breakdowns
• Faster support response times
• Improved reliability
• Reduced downtime

Simplify Printer Management

Instead of managing multiple suppliers and service providers, businesses have a single point of contact for all printing requirements.

This simplifies administration and improves accountability.

What Is Included in a Managed Print Service?

Services vary between providers but commonly include:

Some providers also offer document management and workflow automation solutions.

Who Uses Managed Print Services?

Managed Print Services are suitable for organisations of all sizes.

Common users include:

Any business with regular printing requirements can benefit from a managed approach.

How Much Do Managed Print Services Cost?

Costs vary depending on:

Many providers offer flexible monthly agreements that allow businesses to spread costs while maintaining access to modern equipment and support.

Managed Print Services vs Buying Printers

Many businesses choose Managed Print Services instead of purchasing equipment outright.

Benefits include:

This allows businesses to focus on operations rather than managing office printing infrastructure.

Managed Print Services vs Leasing

Leasing focuses primarily on financing equipment.

Managed Print Services provide a more comprehensive solution that may include:

Businesses with strong cash reserves often find buying more economical over the long term.

Frequently Asked Questions

What does MPS stand for?

MPS stands for Managed Print Services.

Are Managed Print Services suitable for small businesses?

Yes. Many small businesses use Managed Print Services to reduce costs and simplify printer management.

Is maintenance included?

Most Managed Print Service agreements include maintenance, servicing and technical support.

Can Managed Print Services reduce printing costs?

Yes. Many organisations reduce costs through improved efficiency, monitoring and device optimisation.

What is the difference between leasing and Managed Print Services?

Leasing primarily finances equipment, while Managed Print Services provide a complete printing solution including support, maintenance and consumables.

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